Privacy Policy

1. Introduction

OKOTH OMBACHE & ASSOCIATES ADVOCATES ("we," "our," or "us") respects your right to privacy and is committed to protecting your personal data in accordance with the Data Protection Act, 2019 (Kenya) and applicable data protection principles.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, engage our services, or communicate with us.

By accessing our website or providing personal information to us, you acknowledge that you have read and understood this Privacy Policy.

2. Information We Collect

We may collect and process the following categories of personal information:

• Personal details such as your name, email address, phone number, and postal address provided when you contact us.
• Professional and business information submitted through our contact forms, service inquiries, or engagement documents.
• Technical information automatically collected through cookies, analytics tools, or log data, including IP addresses, browser type, and usage patterns.
• Third-party data obtained lawfully for the purpose of providing legal or advisory services.

3. How We Use Your Information

We process your personal data for the following lawful purposes:

• To provide, maintain, and improve our legal and advisory services.
• To respond to your inquiries and communicate with you regarding your matters.
• To send legal updates, invitations, or newsletters, where you have provided consent.
• To comply with legal obligations, regulatory requirements, and professional standards.
• To protect our legitimate interests, such as ensuring service security, fraud prevention, and dispute resolution.

4. Legal Basis for Processing

We process personal data on the following legal bases:

• Your consent, where required;
• Performance of a contract or legal engagement;
• Compliance with legal or regulatory obligations; and
• Our legitimate business interests in providing professional legal services.

5. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, or resolve disputes. When data is no longer required, it will be securely deleted or anonymized.

6. Data Protection & Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction.

Only authorized personnel with a legitimate need to access your information are permitted to do so.

7. Disclosure of Information

We may disclose your personal information to:

• Partners, Associates, and employees of the firm involved in your matter;
• Third-party service providers (e.g., IT, audit, courier, or data hosting) bound by confidentiality obligations;
• Regulatory or governmental bodies where required by law; and
• Any other party with your explicit consent.

We do not sell or rent your personal information to any third parties.

8. Your Rights

Under the Data Protection Act (Kenya), you have the right to:

• Access and receive a copy of your personal data;
• Request correction of inaccurate or incomplete information;
• Request deletion of personal data, where legally permissible;
• Object to or restrict processing of your data; and
• Withdraw consent for processing, where applicable.

Requests may be submitted to info@okothombacheassociatesllp.co.ke, and will be addressed in accordance with applicable laws.

9. Cookies & Tracking Technologies

Our website may use cookies and similar technologies to enhance user experience, analyze web traffic, and improve site performance. You may modify your browser settings to refuse cookies, though this may affect certain website features.

10. Changes to This Policy

We may update this Privacy Policy periodically to reflect legal or operational changes. The updated version will be posted on our website with a revised effective date.